PRIVACY NOTICE
Adler & Allan is committed to protecting and respecting your privacy. We take your privacy very seriously and we ask that you read this Privacy Notice carefully as it contains important information on:
Who we are
The Adler & Allan Group is made up of different legal entities, This Privacy Notice is issued on behalf of the Group so when we mention "we", "us" or "our" in this Privacy Notice, we are referring to the relevant company in the Adler & Allan Group responsible for processing your data. We will let you know which entity will be the controller for your data when you purchase a product or service with us. Adler & Allan Ltd is the controller and responsible for this website. Our group companies which act as data controllers are registered as such with the Information Commissioner's Office (the ICO).
THE GROUP
Adler & Allan Ltd (Company No. 00318460) [– ICO registration No: Z7725395]
E&S Environmental Services Ltd (Company No. 05288826) [– ICO registration No: ZA063949]
Worcester Electrical Services (WES) (which is a trading name of E&S Environmental Services Ltd)
OHES Environmental Ltd (Company No. 04320201) [– ICO registration No: ZA143726]
Personal data which we collect
Personal data provided by you
We collect personal data about you when you:
Please note that we require certain personal data (name, address, contact details, for example) to be able to provide you with our products or services. If you do not provide such information, this may limit our ability to provide our services.
The personal data collected in the above manner may include your:
Special categories of personal data
We do not seek to collect special category personal data via our website. However, our website does include text boxes which are designed for you to provide us with certain information and you should be aware that information you freely submit in these boxes may reveal to us certain information that may be considered as special category personal information.
Personal data about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
If you are an individual, sole trader or partnership and you ask us to provide you with credit to pay for our services, we may collect personal data from you and from searches of Credit Reference Agencies (CRAs) and Fraud Prevention Agencies (FPAs) of their records relating to you and other people with whom you are linked financially, from public records, e.g. the electoral roll and third parties such as credit brokers where you have provided information to them and consented for it be passed to us.
Monitoring and recording communications
We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of legal requirements, training and contractual reasons.
How we use your personal data
Overview
We collect information about you so that we can:
Marketing
We would like to send you information by post, email, telephone, text message (SMS) or automated call about our products and services and special offers which may be of interest to you.
If you provide us with consent, we will share your details with the Group who may also send you similar marketing messages.
We will send you marketing messages in two circumstances:
You can opt out at any time by using the unsubscribe function on each of our emails or by contacting us using the email address marketing@adlerandallan.co.uk.
Credit checking
Where you are an individual, sole trader or partnership, upon completing an enquiry to our business, this may lead to having to perform credit checks with Credit Reference Agencies or using the information you have provided, if services are to be rendered.
When CRAs receive a search from us they place a search “footprint” on your credit file whether or not the application proceeds. Records remain on file with CRAs and FPAs for 6 years after they are closed, whether settled by you or defaulted.
More information about CRAs and how they use personal information is available at http://www.experian.co.uk/crain/index.html or you can contact the agencies below:
Callcredit Consumer Services Team, PO Box 491, Leeds, LS3 1WZ Tel: 0330 024 7579 or visit www.callcredit.co.uk
Equifax PLC Credit File Advice Centre, PO Box 3001, Bradford, BD1 5US Tel: 0870 010 0583 or visit www.myequifax.co.uk
Experian Consumer Help Service, PO Box 8000, Nottingham, NG80 7WF Tel: 0870 241 6212 or visit www.experian.co.uk
We may use your information to:
If you do not provide us with information to enable us to undertake a credit check, we may not be able to provide you with credit. If you provide false or inaccurate information to us and we suspect fraud, we will record this and may pass it on to FPAs or the police where we deem it appropriate. You have the right to be informed which CRAs we have used and obtain a copy of your file from that CRA.
Our legal basis for processing your personal data
Where our customers are individuals, sole traders or partnerships, the legal basis on which we rely for processing your personal data is that it is necessary for the performance of a contract or in order to take steps at your request prior to entering into a contract (for example if you request a free trial).
Where our customers are corporate entities, we process the personal data of our contacts at the company on the basis that we have a legitimate interest for this processing. Our legitimate interest is in ensuring that we maintain an appropriate relationship with our customer and so that we are able to provide the customer with excellent customer services.
In relation to direct marketing, we will process your personal data on the basis that you have provided us with consent or that we have a legitimate interest in respect of such processing based on the fact that you have previously engaged with us for services.
DBS may be performed following a successful job application for specific job roles in the company. These checks are only made if you provide explicit consent and are processed for legal and contractual reasons.In respect of credit checks, we rely upon our legitimate interests of promoting responsible lending.
Sharing your personal data with third parties
We do not, and will not, sell any of your personal data to any third party. We want to earn and maintain your trust, and we believe this is essential in order do that.
As an essential part of being able to provide our services to you, we do share your data with the following categories of third parties:
We may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. If you would like any more information about the third parties which we work with to provide our services to you, please contact us on the contact details provided later in this Privacy Notice.
How we ask for Consent
In those cases where we need your consent to hold and process your personal data, we will ask you to check a box on any form requiring consent. By checking these boxes you are confirming that you have been informed as to why we are collecting the information, how this information will be used, for how long the information will be kept, who else will have access to this information and what your rights are as a data subject (all of which is set out in this Privacy Notice). Where we process your personal data on the basis that you have provided us with your consent, you have the right to withdraw such consent at any time by contacting us using the details set out below. This shall not affect the lawfulness of any processing that was based on your consent before you withdrew it.
How we keep your personal data secure
To protect your information, we have policies and procedures in place to make sure that only authorised personnel can access the information, that information is handled and stored in a secure and sensible manner, and all systems that can access the information have the necessary security measures in place.
All employees, contractors and sub-contractors receive the necessary training and resources to ensure they understand their responsibilities in relation to all of our policies and procedures.
In additional to these operational measures we also use a range of technologies and security systems to reinforce the policies and procedures, including ensuring that:
To make sure that these measures are suitable, we run regular vulnerability tests and have annual Cyber Security checks as part of the Cyber Essentials scheme. Routinely scheduled audits are performed to identify areas of weakness and non-compliance.
How long do we keep your personal data
We shall only retain your information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. If you would like more information about how long we retain specific types of your information, please contact us on the contact details provided later in this Privacy Notice.
Transfers of your personal data out of the EEA
Some of the data that we collect from you may be transferred to and stored at a destination outside the European Economic Area via third parties we use to provide us with services, including our marketing email platform Mailchimp. Mailchimp complies with the U.S.-EU Safe Harbor Framework, which is overseen by the U.S. Department of Commerce and covers the collection, use, and retention of personal data from European Union member countries. Mailchimp certifies that they follow the principle of notice, choice, onward transfer, security, data integrity, access, and enforcement. Where we provide your data to our service providers we oblige those third parties to protect your personal data in accordance with this privacy notice and applicable data protection legislation, with appropriate security measures. Please ask us if you would like to see a copy of these agreements with third parties in respect of data transfers.
Your rights
The right to access information we hold about you
At any point you can contact us to request the information we hold about you. Once we have received your request we will respond within one month.
The right to correct and update the information we hold about you
If the information we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.
The right to have your information erased
If you feel that we should no longer be using your information or that we are illegally using your information, you can request that we erase the information we hold. When we receive your request, we will confirm whether the information has been deleted or tell you the reason why it cannot be deleted.
The right to object to processing of your information
You have the right to request that we stop processing your information. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. If data is no longer processed, we may continue to hold your information to comply with your other rights.
The right to ask us to stop contacting you with direct marketing
You have the right to request that we stop contacting you with direct marketing. You can do this by clicking the unsubscribe link at the bottom of any of our emails or by contacting us by email or post.
The right to data portability
You have the right to request that we transfer your information to another controller. Once we have received your request, we will comply where it is feasible to do so.
For your security we may need to verify your identity before we process your instructions above.
Cookies and tracking
What is a cookie?
Cookies are small text files containing small amounts of information which are sent to and stored on your computer, smartphone or other device when you access a website. Cookies are then sent back to the originating website on each subsequent visit or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
Use of cookies
Cookies are used on the Website for a number of reasons. This includes the following:
We use the following cookies:
Consent to cookies
There is a notice on our home page which describes how we use cookies. If you use this website after this notification has been displayed to you, your consent will continue until you remove the cookie from your device.
Turning off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website. For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/ or visit http://www.allaboutcookies.org/.
Contacting us
If you have any queries about this Privacy Notice, need further information about how we use your personal data or wish to lodge a complaint, please contact us by any of the following means:
Email: informationsecurity@adlerandallan.co.uk
Post: Data Controller, Adler & Allan Ltd, 80 Station Parade, Harrogate, North Yorkshire, HG1 1HQ.
You also have the right to lodge a complaint with a supervisory authority. In the UK, the relevant supervisory authority is the ICO. Further information, including contact details, is available at https://ico.org.uk.
Changes to this Privacy Notice
Any changes we may make to this privacy notice in the future will be posted on this page and, where appropriate, may be notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes. We will inform you should we process your personal data for a purpose other than the purpose for which it was obtained.
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